Everything in TruckBytes centers around the "Load". A load consists of all pickups and deliveries on one trip, and may contain multiple stops and multiple invoices.

Creating a new load is easy, just click "New Load" on the main menu screen.

Once a load has been created, click "Add Invoice" to begin a new invoice. If there is more than one invoice per load, click Add Invoice again for each additional Load.

Each invoice must be associated with a customer. Select a customer from the drop-down list or click "New" to add a new customer. A window will appear asking for the details for that particular customer.

Each invoice contains an itemized list of each pickup and delivery associated with it. Click "New" next to pickups or deliveries to add a new location. A window will appear asking for the details for that particular pickup or delivery.

TruckBytes supports several types of billing options: Gross Charge, Mileage, Pallet Count, Piece Count and Weight. Choose the desired method of billing, and enter a price per each item and a total quantity. For instance if billing will be by pallet count at $150 / pallet, and there are 5 pallets, enter "150" in the "Each" field and "5" in "Qty".

There are three options for an additional fuel surcharge billing: Gross, Mileage and Percent of Rate of Payment. The value for "Percent of Rate of Payment" is calculated from the previous billing field and multiplied by the value entered. If the bill is for 2% of the gross shipping charge as a fuel surcharge, enter ".02" as the value.

Enter the total number of pickups and deliveries, a surcharge for each one, and the quantity you provide at no cost.

Additional line items to bill can be entered by clicking "Additional Billed". A window will appear asking for the details.

Any information you want to appear on the printed invoice for the customer to read can be entered by clicking "Notes to Customer".

Invoices can either be printed at the time of entry with "Print this Invoice" from the File menu, or by clicking "Print Invoices" from the main menu. If you wish to enter multiple invoices and print them all at one time, use the main menu option. If you wish to save a PDF file to e-mail to a single customer, from the load / invoice entry, choose "Print this Invoice" in the File menu. Once an invoice has been printed, it will not reprint from the main menu, and must be printed from the "Print this Invoice" option.

It is important to enter fuel expenses for each load, but TruckBytes will also track and print any other expenses you enter. Click "New" to add a new expense, and enter the detail information. If the expense is for fuel, be sure to choose "Truck Fuel" as the category, and enter the total gallons purchased. This information is later used for IFTA processing and trip reports.

The "Trip Report" tab is where you enter the remaining details for the load. Choose the start and end date, verify that the "Start City" is correct, and set the end city (which becomes the next load's "start city" automatically for this truck.)

Enter each route travelled. Be sure to break routes at state lines, for accurate tracking and IFTA reporting. Routes should be entered with one road on each line as shown.